A Complete Guide to Restaurant Payment Systems in 2025
Foodhub for Business
May 26, 2025
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The way customers expect to pay for their meals has changed dramatically in recent years. Gone are the days of cash-only tills and slow, manual processing. Diners now expect flexibility, convenience, and security—whether they're paying at the table, online, or via an app. As a result, investing in the right restaurant payment system isn’t just about speed—it's about delivering a better experience across every channel.
In 2025, with digital wallets, mobile payments, QR codes, and contactless cards becoming the norm, and therefore, restaurants must keep up or risk falling behind.
A restaurant payment system refers to the tools and technology that enable a restaurant to process customer payments, both in-person and online. These systems are typically integrated with EPOS software and may include card readers, mobile payment apps, digital invoicing, and back-end financial reporting.
If you're still relying on outdated or fragmented systems, here are a few reasons to upgrade:
Fast, flexible payment options mean less time waiting and a smoother overall experience. Whether it’s tap-to-pay, Apple Pay, or integrated app payments, your diners expect seamlessness—and that’s what modern restaurant payment solutions deliver.
Manual entry mistakes, lost receipts, and mismatched totals are all too common with older systems. With integrated payment solutions for restaurants, you can cut errors, streamline reconciliation, and close your till faster at the end of every shift.
In today’s hybrid dining landscape, customers may place an order through your app, dine in, or use click-and-collect. Your restaurant payment system should handle all these scenarios smoothly, without switching platforms or manually tracking sales.
Not all solutions are built the same. Here’s what to prioritise when choosing one for your business in 2025:
Real-time reporting: Track payments and cash flow from one central dashboard
Pro tip: What’s a PDQ Machine? Key Features and Uses for Restaurants
In 2025, mobile payments are no longer a luxury—they're a necessity. Contactless transactions now dominate, especially for takeaways and quick service restaurants. Whether your customer is ordering through an app, paying at a kiosk, or using a card reader, having the right infrastructure in place ensures every transaction is smooth and secure.
Foodhub for Business offers payment solutions for restaurants that seamlessly integrate with both mobile apps and in-house systems, allowing you to unify your revenue streams with zero friction.
Imagine a customer walks into your cafe and orders breakfast. They pay contactlessly via a restaurant payment system integrated with your EPOS software. Later, another customer places an order via your white-label branded mobile app, pays upfront using Google Pay, and collects the order at the counter. In both scenarios, payment data syncs to your dashboard in real-time, inventory updates automatically, and your accounting stays accurate.
At Foodhub for Business, we understand that restaurants need payment systems that work across dine-in, takeaway, and delivery—all under one roof. That’s why our solutions are:
Fully integrated with your EPOS
Capable of supporting multiple payment types, including mobile wallets
Tailored for UK restaurants, takeaways, food trucks, and cafés
Transparent with a fair pricing policy—no hidden fees, and no unnecessary add-ons
Built for speed, reliability, and ease of use
We don’t believe in flashy marketing terms or inflated promises. What we offer is practical, easy-to-use technology that allows you to earn more and keep more of your profits, without jumping through hoops.
If you're tired of juggling multiple platforms or losing time to end-of-day reconciliation, now’s the time to upgrade. Our restaurant payment system makes your life easier—from faster checkouts to better financial oversight. Contact us to learn more and become a Foodhub partner today.